Sustainable and efficient: the paperless office of thyssenkrupp rothe erde Italy

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The journey to a paperless office

Printed emails are a part of the past here. Colleagues in the Italian office have been working in a paperless environment for over a decade. "It was undoubtedly a process. Initially, we only printed documents that we absolutely needed in paper form, such as invoices or delivery notes. Over time, we also sought an alternative archiving solution for these documents and transitioned to a digital document management system," says Lucrezia Perotti. Alongside standard devices like laptops, tablets and smartphones, the entire process is made possible with the help of scanners and monitors in the production and quality departments.

However, there is one exception: delivery notes for external parties, like customers and suppliers, as well as export documents still require printing. Hence, the logistics department is the sole user of the printer. Overall, this unit saves 97% in paper consumption annually.

A great number of positive effects

The shift to a paperless workflow brings several advantages: "We have significantly increased our efficiency. This is primarily due to the elimination of tasks associated with paper documentation, resulting in the simplification of many processes," explains Lucrezia. The paperless approach also involves the use of electronic documents. This has an impact on collaboration between the teams: "Documents can be exchanged, edited and commented on in real time, regardless of where the team members are located. This not only improves teamwork, but also speeds up our decision-making processes, embodying the spirit of lean thinking," says Lucrezia.

Another substantial advantage is of course the reduced paper consumption. This is not only beneficial for the environment, but also for the company's budget. "We save around 15,000 to 20,000 euros per year. This includes the costs that we would otherwise have spent on printing, organization, paper storage and transport as well as office equipment," explains the sales and marketing specialist.

Being prepared for potential challenges

Even with digital technologies mistakes are unavoidable at times. However, the Italian office knows how to navigate through challenges. Backups and sufficient cyber security are part of the daily routine. "In some situations, however, it is also challenging to effectively combine all digital tools. For example, when sharing files, we utilize standard procedures and regular updates to ensure that no errors occur," explains Lucrezia Perotti.

The office of thyssenkrupp rothe erde Italy demonstrates that a paperless working environment is not only possible, but also has many advantages. A good example for thyssenkrupp and each and every one of us.